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iShapps · Payroll

Payroll

Turn completed shifts into pay runs with the Payroll module, or export timesheets to your own payroll system without it.

Included from the Professional plan

  • HR / admin presses a button
  • iShapps does it automatically
  • Worker in the mobile app
  1. Shift ends
    Step 1 · Rostering
    Created
  2. Payroll line
    Step 2 · Pending
    Cut-offor Generate Run
  3. Pay run
    Step 3 · At the cut-off
    ↓ Void Run
    Void run
    Lines back to pending
    Export Excel
  4. Exported
    Step 4 · To your bank or payroll
    Mark as Paid
  5. Paid
    Step 5 · Settled
No Payroll module? Export timesheets
Rostering → Timesheets → Export timesheets gives your payroll system every worker's hours, split by weekday, Saturday, Sunday and public holiday.
One run per cut-off
A run is created automatically shortly after each payroll cut-off (set on Settings → Agency → Accounting).

How to

Process a pay run

PayrollPay Runs

  1. 1Open the run for the period. Check its lines.
  2. 2Press Export Excel to download it for payment. The run becomes Exported.
  3. 3Once paid, select the lines and press Mark as Paid. When every line is paid the run is settled.

Create a run yourself

PayrollPay RunsGenerate Run

  1. 1Choose the Period Start and Period End (Cutoff), then Generate Run.
  2. 2Only one run can exist per cut-off; void the old one first if you need to redo it.

Void a run

PayrollPay RunsrunVoid Run

  1. 1Runs can be voided until they're exported. Their lines go back to pending for the next run.

Without the Payroll module

RosteringTimesheetsExport timesheets

  1. 1Export a CSV of hours for your payroll system. See the Timesheets guide.

If something goes wrong

I can't see the Payroll menu

Payroll is a separate module, included from the Professional plan. Without it, export timesheets instead.

"Exported runs cannot be voided"

Once a run is exported it's final. Correct the pay in your payroll system, or contact support.

"No pending payroll lines found for this period"

Every completed shift up to that cut-off is already in a run, or none ended in the period.

Related guides

Timesheets and export

What each worker worked, created as each shift ends and updated when it's approved. Time only: export them for your payroll system.

Creating a shift

Book a shift, choose who hears about it, and follow it from accepted to approved, including what iShapps does on its own along the way.

Last checked against iShapps on 2026-10-30.